Coordinators Connection — Enriching Resources for Women

Prior to the event:

1. Extend your invitation far enough in advance of its date to permit adequate preparation.
2. Communicate clearly the nature of your event, the demographics of the audience and your desires regarding theme and length of presentation. Provide a contact person who can answer questions about your event. Give your speaker phone numbers and an email address for easy communication.
3. Let her know there is a team of people prayin for her. Contact her prior to the event and ask if she has specific prayer needs.
4. Arrange for an appropriate honorarium prior to the event. Factors influencing the honorarium:
   a. The type of event: an informal gathering to hear of someone' personal experience requres less preparation than a four part series for a weekend retreat.
   b.The experience of the speaker: recognize the depth of experience of your speaker.
   c. The number of women attending the event. A general guide line is $1 per woman attending the event with a minimum of $50 for groups less than 50. $100 for a 45 minute message is normal.
   d. Your budget. Work with your speaker. A godly speaker has a desire to minister and may be able to come for an honorarium fa less than she normally receives. On the other hand, be generous!
5. Provide all the information she will need to travel to your area:
   a. Provide very clear driving directions.
   b. Be sure the one picking her up at the airport arrives before she does.
   c. Provide cell phone number of person meeting her at the airport. A description would also be nice!
6. Arrange confortable housing for her if she will be staying overnight.
   a. Your speaker will need a quiet, private place where she can both rest and focus on the assignment before her. Some enjoy staying in people's homes; others require the solitude of a motel. Discuss this with your speaker at the time of the invitation so expectations are clear.
   b. If someone will be hosting her in a home, provide her a private bathroom.

At the event:

1. Having a designated hostess for your speaker means so much! Your speaker is not familiar with your setting, may have last miute photocopying needs, etc. and knowing who to ask questions of relieves stress.
2. Your speaker will greatly appreciate a time of prayer just before the start of the event. Arrange for a place where your planning committee or stage people can meet together for prayer.
3. Arrange for her speaking needs. If audio-visual equipment is needed, be sure to have what was requested. A backup extension cord and power bar can sae the day!
4. A glass of water at the podium and a packet of Kleenex may anticipate her needs.
5. Do a good sound check before she steps in front of her audience.

After the event:

1. Arrange for her return to the airport in a timely manner.
2. Be sure her return driving directions are clear.
3. If you are mailing her honorarium and travel reimbursment, tell her when she can expect them to arrive.

All speakers are growing and hearing an evaluation of their ministry is helpful for further growth. A short note sent after the event with your reflections will be greatly appreciated.

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